IT Support for Healthcare & Therapy Practices

Guerrero Consulting helps therapy offices and medical practices across New Jersey, Philadelphia, and Delaware build secure, reliable technology environments — HIPAA-compliant IT from a local team you can actually reach.

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Serving NJ, Philadelphia & Delaware

Your patients trust you with their most sensitive information.
Your IT should protect it.

Therapy and healthcare offices face IT challenges that general businesses don't. You deal with electronic health records, strict privacy requirements, and patients who expect confidentiality at every step. A slow network, an unsecured email, or an unpatched system isn't just an inconvenience — it's a liability.

Guerrero Consulting works with small healthcare and therapy practices across New Jersey, Philadelphia, and Delaware to build technology environments that are secure, reliable, and built around how your office actually works — without the complexity or cost of a large enterprise IT firm.

  • HIPAA-compliant technology setup and ongoing management
  • Encrypted email and secure file sharing
  • Fast local support — we pick up the phone
  • Per-user monthly plans with no surprise invoices
  • One trusted local partner for all your tech needs

Free IT Assessment for Your Practice

Not sure if your current setup is secure? We'll review your technology environment and give you a plain-English report — no obligation, no pressure.

Request Free Assessment 📞 (609) 225-4973

What We Do

IT Services Built for Healthcare Practices

Every service we offer is configured with your practice's security and compliance needs in mind — not retrofitted from a generic IT playbook.

HIPAA-Compliant Managed IT for Healthcare

HIPAA-Compliant IT Management

We manage your practice's technology with HIPAA's Security Rule in mind — covering access controls, audit logging, encryption at rest and in transit, and regular risk assessments. You stay focused on patient care while we keep your systems aligned with regulatory expectations.

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Secure Email for Healthcare Practices

Secure Email & Communications

Standard email is not safe for patient information. We set up encrypted, business-class email through Microsoft 365 with the right policies in place — so your staff can communicate efficiently without putting patient data at risk. Business Associate Agreement (BAA) support included.

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Network Security for Medical Offices

Network Security & Monitoring

Healthcare practices are a prime target for ransomware and data theft. We harden your network with enterprise-grade firewalls, Wi-Fi segmentation (keeping patient and staff traffic separate), 24/7 monitoring, and automatic threat response — so you're protected around the clock.

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Microsoft 365 Setup for Healthcare

Microsoft 365 for Healthcare

We configure Microsoft 365 Business specifically for healthcare practices — secure cloud storage, shared calendars, Teams for internal communication, and OneDrive with proper access controls. We handle licensing, migration, and ongoing management so your staff can collaborate safely from anywhere.

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VoIP Phone Systems for Medical Offices

VoIP Phone Systems

Replace your outdated phone system with a modern VoIP solution built for a busy practice — featuring call routing, hold music, voicemail-to-email, and mobile extensions so your staff never misses a patient call. Reliable, professional, and far more affordable than traditional landlines.

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Security Cameras and Access Control for Therapy Offices

Security Cameras & Access Control

HIPAA's Physical Safeguards require you to control who can access areas where patient data is stored or handled. We install IP camera systems and keycard/door access control for waiting rooms, file storage areas, and server closets — keeping your physical environment as secure as your digital one.

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Why Practices Choose Us

Local IT Support That Understands Healthcare

HIPAA-Compliant by Default

We don't bolt on compliance as an afterthought. Every configuration, every tool we recommend, and every policy we set starts with your privacy obligations in mind.

Local & Responsive

We're based in Galloway, NJ and serve the surrounding area in person. When you need someone on-site, we're there — not outsourcing you to a national call center.

Per-User, Predictable Pricing

No surprise invoices. Our managed plans are priced per user per month — so your cost scales with your team and you can budget confidently without being nickel-and-dimed for every support call.

One Partner for Everything

Computers, phones, cameras, email, backups — we handle it all. No juggling multiple vendors or explaining your setup to a different tech every time something breaks.

Success Stories

Anonymized examples of what we've helped healthcare and therapy practices achieve — these are the kinds of problems we solve every week.

Therapy Practice

Cherry Hill — Microsoft 365 Migration & HIPAA Email Setup

A 4-therapist group practice was using a personal Gmail account for all client communications. No BAA in place, no encrypted email, no way to audit who accessed what.
Migrated the practice to Microsoft 365 Business with HIPAA-compliant email configuration — encryption in transit and at rest, audit logging enabled, BAA in place.
Solo Psychiatry Practice

Galloway — Endpoint Security & Encrypted Backup

A solo psychiatrist was storing all patient session notes on a single aging laptop with no backup — one hardware failure away from losing years of records and triggering a reportable breach.
Set up automated encrypted cloud backup with 90-day retention, installed endpoint security with remote monitoring, enabled full-disk encryption on the device, and configured a secure remote access solution.
Multi-Therapist Practice

Voorhees — Network Segmentation & VoIP Upgrade

Patient check-in tablets and clinical workstations were sharing the same Wi-Fi network as the waiting room guest internet — a direct HIPAA Physical Safeguard gap. The office phone system was a consumer cordless set with no voicemail management.
Replaced the consumer router with a managed access point setup — separate SSIDs for clinical systems, staff, and patient guest Wi-Fi, fully isolated by VLAN. Installed a VoIP phone system with per-therapist extensions, voicemail-to-email, and auto-attendant.

FAQ

Common questions from healthcare practices

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Yes. Any vendor with access to your systems that may touch patient health information (PHI) is required under HIPAA to sign a BAA. We are prepared to sign a Business Associate Agreement before beginning work with your practice, so your compliance obligations are properly documented from day one.

HIPAA compliance is an ongoing program, not a one-time checkbox — it spans your policies, staff training, vendors, and technology. Our role is the technology piece: we implement and maintain the technical safeguards that HIPAA's Security Rule requires. We recommend working with a healthcare compliance consultant for the administrative and policy side. We're happy to collaborate with your existing compliance team.

We work around your existing software, not the other way around. Whether you use SimplePractice, TherapyNotes, Athenahealth, or another EHR platform, we'll configure your network, devices, and security settings to support it properly — including making sure backups and access controls are in place for your patient records system.

For managed plan clients, we target a response within one hour during business hours. Remote issues are often resolved the same day. For urgent on-site needs, we prioritize healthcare clients and will get to your location as quickly as possible. You'll always reach a real person — not a ticketing system.

Not at all. Solo practitioners often have less margin for error than larger practices — there's no internal IT team to catch problems before they escalate. We offer right-sized plans for small and solo practices that cover the essentials: secure email, encrypted backup, safe remote access, and reliable hardware — without paying for features you don't need.

Ready to secure your practice's technology?

Get a free, no-pressure IT assessment. We'll review your current setup and tell you exactly what's working, what isn't, and what you should prioritize — in plain English.

Request Free Assessment 📞 Call (609) 225-4973